Research Grant Policies and Reporting

Applicants interested in submitting a proposal for a research grant are encouraged to review NEA grant conditions of award in advance of submission. You may also download the applications for the currently available research grants here:

Frequently Asked Questions

Answers to frequently asked questions related to allowable costs, letters of support, formatting, award process and others are available below. For all other questions, please email

  • Does my project require IRB approval or IACUC approval at the time of submission?
    No, IRB or IACUC can be pending at the time of grant submission but needs to be approved before award distribution.
  • Are there any formatting requirements for grant applications?
    The downloadable NEA grant applications are pre-formatted in Arial 10pt font, except for select fields. Do not adjust the fields to use smaller font. Tables and figures incorporated into the proposal may deviate from these guidelines.
    All grant application materials (inclusive of letter of support) should be submitted as a single Word or pdf document.
  • Does NEA permit PI salary support in the grant budget?
    Yes, we permit PI salary/fringe benefits except for Engagement Grant applications. Budget justifications must include the % effort associated with the requested salary support. Salary requests for Assistant Professors and above should not exceed the current allowable NIH salary cap.
    For Catalyst grants applicants other than Assistant Professors, a maximal 50% effort with associated salary/fringe is allowable.
  • Are there limits to research personnel salary support on NEA grants?
    Yes, research staff support is limited to a maximum of 50% effort on any NEA grant. Stipend support for graduate student/assistants is not permitted on NEA research grants.
  • If I am awarded a research grant how long do I have to submit all required documentation?          All required documentation must be submitted to NEA no later than 6 months after award start date. Non-receipt of this information will be grounds for grant termination.
  • Does NEA fund both international and U.S. applicants?
    Yes, all NEA research grants are open to all applicants regardless of citizenship or location.
  • Does NEA have a policy on funding multiple projects from the same lab?
    There is no specific policy. However, due to the competitive nature of the awards, it is unlikely that we will fund two individuals from the same lab.
  • Can I fund portions of the proposed project from other sources?
    Yes, however, you must disclose concurrent/submitted funding from any other source in the budget section of the grant application.
  • How long is the funding period for research grants?
    The standard NEA award cycle is January 1 to December 31.  The grant can, however, start on the 1st of any month in the first quarter of the awarding year (i.e. Jan 1, Feb 1, Mar 1). This can be indicated on the proposal during submission. The grant period can start in the absence of all the final ethics paperwork as we allow for no-cost extensions provided satisfactory progress and updates have been provided. A single no-cost extension may be permitted for Catalyst, Spotlight, Childhood Eczema Challenge and Champion research grants.  Please see the no-cost extension form for additional information required for these requests.
  • Who should the letters of support come from for Catalyst grants?
    If the applicant is a post-doctoral fellow or comparable, a letter of support from the applicant’s immediate supervisor must be provided. For Assistant Professors, this letter should come from the department chair.
  • I am applying for a Catalyst Research Grant and have an NIH R01 application pending. If I receive the R01, what would happen to my NEA grant?
    You do not have to relinquish your NEA Catalyst award should you receive an R01, however, depending on the start date of your R01, the NEA grant may not be permitted to receive a no-cost extension.
  • Is there a limit on the number of proposals I can submit?
    We can accommodate only one proposal per applicant per grant.
  • Can I apply simultaneously for an Engagement Grant award and a Catalyst Grant?
    Yes, you may submit separate proposals simultaneously for these grants. However, please be aware you are only able to receive funding for one NEA award during any funding cycle.
  • The grant application requests the signature of an authorized administrative official. Who should this signatory be?
    The authorized administrative official is the individual in your grants office who handles or oversees the disbursement of grants funds awarded to your department/institution. This would be the same person identified on the face page of an NIH grant.
  • What happens to unused grant money?
    Any unused money must be returned to NEA.
  • Will applicants receive critiques or feedback for their proposals?
    NEA will provide a summary of reviewer comments for all awards upon request.
  • Can I apply as a company?                                                                                                                              While NEA does not accept grant proposals from companies directly, we do allow proposals from academic collaborators of companies to investigate the science/mechanism for a candidate therapeutic approach, drug delivery model, or related studies.
  • Is there a communications embargo period for awarded grants?                                                          Yes, the embargo period will end when NEA has notified all awardees.  Until all grant awardees are announced to the public by NEA, you cannot announce on social media, websites, other public forums or announce publicly at public gatherings or to the media. NEA typically releases a press release in December of the funding cycle.
  • What is a Competitive Renewal?                                                                                                                        A competitive renewal is only available for Champion grants and is a resubmission of the same project (with any updated data from year 1) to obtain another year of funding. The application would go into the pool with all the other new applicants for the Champion grant.

Grant Reporting Forms

As a NEA research grant recipient, you are required to keep us informed of your research progress and award expenditures using the forms and reports listed below. Please review the NEA grant conditions of award for specific grant requirements and for timing and deadlines of scientific and financial reporting requirements.

If you have any questions about any of these forms or NEA policies, please email

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